AI Receptionist Pricing Explained
If you’re here, you already know the pain: missed calls, voicemail graveyards, and the nagging sense that “we should never miss a call again.” An AI receptionist fixes that. But how much does it cost—and what actually drives the number up or down?
This guide breaks down setup vs. monthly fees, the real cost drivers (call volume, channels, and integrations), and how to forecast a budget from your own call logs. By the end, you’ll have a clear price range and a fast way to get an exact quote.
Most clients invest $800–$2,500+/month depending on call volume, channels (phone, SMS, web chat), and integrations. Could be a little more, Could be less. It just depends on what all is involved.
The one-time setup fee ranges $1,500–$5,000+ to cover call-flow design, scripting, calendar/CRM wiring, testing, training, and compliance. We’ll model your last 30–90 days of calls and give you a precise forecast on a 15-minute fit call.
(And yes... if you’re thinking “never miss a call again,” you’re our kind of people)!
Simple: workloads aren’t simple. The same AI can either answer a handful of appointment requests per day or field high-stakes, multi-step calls across phone + SMS + web chat with custom CRM actions. One-size pricing either overcharges low volume or starves high volume. Custom = fair.
We publish ranges to set expectations, then tailor the quote to your call patterns so you get the coverage you need without paying for fluff.
There are two parts to pricing your AI receptionist: the one-time setup fee, and the ongoing monthly fee.
Range: $1,500 - $5,000+
What It Covers:
What makes setup land on the higher end?
Range: $800–$2,500+/month (most clients fall into this range)
What it covers:
What pushes monthly up or down?
Think in four buckets. Pull the last 30–90 days of phone logs and mark these:
Tip: “Missed call” is your growth tax. If 20–40% of inbound goes to voicemail (common after hours), you’re leaving booked revenue on the table.
Great move. After-hours mode scoops up late-day leads without staffing expense. You’ll pay for minutes + interactions during those windows, usually landing toward the lower middle of the range unless volume is heavy (e.g., emergency home services).
Bottom line: If you need consistent coverage and never miss a call, an AI receptionist produces strong ROI when call volume is non-trivial or when after-hours spikes matter.
Let’s keep the math honest and simple:
Monthly revenue saved ≈ MissedCalls × Saved% × LTC × ANCV
Example:
- 120 missed calls/month × 40% captured × 25% close rate × $200 ANCV = $2,400 recovered/mo.
Even at the lower end of monthly fees, that’s a win—and you haven’t counted repeat purchase value or referrals.
A: Yes. Many teams start with after-hours only, then add daytime overflow or SMS/web chat capture once they see the results.
A: If you blow past expected minutes or interactions, we adjust. We’ll warn you first and right-size your plan so you’re never surprised. (See Pricing / Usage & Overage Policy in our Legal hub.)
A: No. Recording is off by default and only enabled on your explicit instruction, with proper disclosures. (See Call Handling & Recording/Transcription Consent.)
A: Often, yes—on both setup and monthly. Ask on your fit call.
A: Yes. Google/Microsoft calendars are standard; common CRMs (including GHL, HubSpot, Zoho) are supported. Custom fields and automations are scoping items.
Two levers matter most:
If you still want a human for certain paths, we’ll design warm transfers and smart voicemail so the AI knows when to get out of the way.
We’ll help you implement clear, jurisdiction-appropriate consent language for any recording/transcription choices, plus sensible retention windows. For details, see the Legal pages (placeholder: https://aireceptionistpros.com/legal/)—specifically
Call Handling & Recording/Transcription Consent, Data Retention & Deletion Policy, and the DPA if you need one on file.
If your goal is to never miss a call and to turn more "just checking prices" into actual bookings, an AI receptionist is the highest-leverage, lowest-drama way to get there.
Give us 15 minutes and a recent call log. We’ll map your volume, pick the right plan, and send a written quote—no surprises, no pressure.
We can flex your minutes/interaction blocks up or down. We’ll keep an eye on it with you so you’re covered during spikes and not overpaying during slow periods.
Yes. Many teams start by catching “sorry we missed you” callbacks with SMS so they don’t spiral into voicemail tag.
Yes—common setup. We’ll route by location, hours, and on-call rules, then tag call notes for the right team.
No. We typically use conditional forwarding so your public number stays the same while the AI covers overflow/after-hours.
A basic deployment can be done in one afternoon; complex setups take longer. The setup fee reflects timeline and complexity.
